Board & Governance
How UUFA is Organized
Governance and Ministry
UUFA, a mid-size congregation, uses a ‘Governance and Ministry’ structural model developed by independent consultant Dan Hotchkiss, formerly with the Alban Institute. The Board’s primary responsibilities include setting policies, monitoring finances, stewarding buildings and grounds, and some employment oversight. The Board delegates to the Minister, Ministry Council, and Staff, responsibilities regarding programs and the daily management of the Fellowship. The Minister also serves as Chief of Staff.
Click here to learn more about this governance model directly from Dan Hotchkiss.
Board of Trustees
The Board of Trustees serve as governors of UUFA who are the primary stewards of the Fellowship. They create and oversee global policies that guide the work performed to meet the congregation’s mission, vision and covenant. They act as general staff employer and supervise the Minister (who supervises the staff). They designate to the Minister and Ministry Council programmatic responsibilities. Click here for Job Descriptions of UUFA Board positions.
The members serving on the 2017-2018 Board of Trustees are Linda Gilbert (President), Bob McArthur (Vice-President), Thrane Jensen (Treasurer), Aleta Turner (Secretary), Fabiana Hayden, Liz Weaver, Rosemary Wood, Roger Bailey, and Barbara Shell.
- Looking Ahead with Hope
In my first address to the UUFA Congregation as President of the Board of Trustees, I highlighted some of the accomplishments of my predecessors. Space does not allow a full list, but each president builds upon the foundations laid by those who served previously, achieving goals that would not be possible without those foundations.
Some of those foundations are very noticeable, like our building expansion; others seem almost invisible except to those closely engaged in the process. Governance processes generally fall into the category of “invisible work” – almost unseen (except, of course, when there is a problem).
Prior governance work has including separating the tasks of ministry and governance. In the past, the Board was overwhelmed by the minutia of daily programmatic decisions; now that those are assumed by the Ministry Council, we have the opportunity to spend more time on process – how we work together.
The Planning Cycle of the congregation has historically begun at the January retreat, identifying goals for the upcoming program year. That allows time to identify needed resources to highlight during our annual pledge campaign in the spring, before the program year begins in June. As far as it goes, this is a solid basis for yearly planning.
However, one of the Board’s current goals is to transition from year-to-year planning to longer-term strategic planning. We intend to move in this direction for Board goals, and hope that we will be met with similar longer-term plans from the programmatic clusters. Deliberations about how to do this are just beginning, but will definitely include opportunities for congregation-wide conversations.
We have spent some time learning about strategic planning in congregations from multiple sources. The second edition of Governance and Ministry (Hotchkiss, 2016) includes a three-year planning cycle in which questions and discussions in year one feed into plans for year two and evaluation in year three. While plans are being implemented and evaluated, new questions and discussions inform upcoming work. We have informally fallen into this model when considering large questions, such as the building construction, but would like to formalize it for our everyday work as well.
The advantages of strategic planning are that it allows us to scope and focus our current work at any giving time. (I am reminded of advice given to me as a working mother “You CAN have it all. But not all at the same time.” The same is true off all the things we wish to address as a congregation.) Articulating our current goals, while exploring “what should we do next?” in a thoughtful manner, will help us to be more effective in our collective work.
The theme for this month is “hope,” which is fitting. We look to the future of UUFA with hope, and the belief that good strategic plans will help us to turn those hopes into realities. ~ Linda Gilbert
- Money Minds Wanted
Are you afraid of numbers? Do you regularly avoid looking at your bank account? Do you make foolish decisions around spending your money?
If you said “No” to the above, then please say “Yes!” and join the Finance Committee.
The Finance Committee (FC) meets once a month (3rd Mondays) to check in with the Treasurer and Bookkeeper to monitor and guide our income and expenses. Once a month they take a turn at counting the offering during a Sunday service. You do NOT need to be an accountant to join the FC.
Please contact Rich Rayburn, FC Chair, about your interest in participating in this important work for the Fellowship.
Bylaws, Policies, Resources
November 6, 2016 — draft minutes from the Special Congregational Meeting
June 14, 2016May 15, 2016 — draft minutes from the Annual Congregational Meeting
May 31, 2015 — minutes from the Annual Congregational Meeting
UUFA Policy & Procedure Manual, last updated January 10, 2017
Check Reimbursement Form